Here is where I talk all things navigating life as a momtreprenuer and give advice / tips on hiring a virtual assistant for your wedding business.

READY FOR THIS?

When you started your wedding business, you had big goals. Those big goals have turned into reality (yay you!) but that now has led you to being burnt out and spreading yourself too thin. In order to create a healthy business owner life, outsourcing to a wedding virtual assistant is the way to go.

Outsourcing to a wedding virtual assistant means you will hand over the tasks you simply don’t enjoy or you don’t have time to do. You will be able to find time to book more work, take days off to spend with your children, or even just schedule certain days as your self-care days. Whatever your heart desires, you can do with the extra help of a virtual assistant.

When is the right time to hire a wedding virtual assistant?

Everyone waits and waits for the perfect time or when they feel ready. The thing is though – There truly is no perfect or right time. You may be thinking “Well, then why am I reading this blog?” and I get it. You want answers laid out in front of you because first, you don’t have time and secondly, you are overwhelmed. I hear you and I totally understand! I promise this will help you.

I always tell wedding photographers or planners that they are ready to outsource to a virtual assistant when –

+ Does your budget allow it? a good virtual assistant charges at least $600 per month depending on their experience and services

+ Does your mindset allow it? if you’ve never outsourced before, it can be hard at first giving someone else control over certain tasks. I ease my clients into it depending on how comfortable they are.

These two things will set you up for success with finding and hiring a virtual assistant.

When it’s time to choose:

Okay, so you may have narrowed to two or three virtual assistants, congrats!!! Below are a few tips to make sure you choose the right VA for your wedding photography business –

  1. Make sure the virtual assistant doesn’t have a ton of clients: I personally have a max client per package type to provide top, individualized support for each of my clients. If someone has too many clients, they may not be able to handle tasks in a timely manner or get overwhelmed and not perform well.
  2. Timezone and hours: I have clients all over and in different timezones but make sure you and the VA are aware of any timezone differences. Also, make sure your VA works during the hours you need (if that matters to you).
  3. Communication: Make sure you talk about how the wedding virtual assistant communicates with her clients and when. I personally text and use Voxer to stay in contact daily but I know others who only use Slack. It really just depends on both of your preferences!
  4. Services: There is a virtual assistant for every type of service and need. Make sure the VA you hire is well established in the tasks you are needing OR at least is capable of learning quickly. I am always upfront with a photographer if there’s something they are needing that I’m not well-versed in yet. And if you are okay that your VA isn’t experienced in certain things, then go for it!
  5. Connection: This is sooo important to me! Make sure you have some sort of connection or good vibe with the VA you choose. You will be working with them long-term (hopefully) and they will be deep within your business so making sure you fit together well, trust and overall have a good vibe.
wedding virtual assistant
virtual assistant for wedding creatives

Overall, if you are feeling overwhelmed and unable to complete tasks or you’re missing out of family / friend events, it may be a good idea to bite the bullet and hire a virtual assistant for wedding creatives. You will be shocked with how easy it can be and it will open your eyes to a whole new level – both personally and business-wise.

If you are interested in learning about my services – please feel free to check out my website.

For more related blogs – STEPS FOR HIRING A VIRTUAL ASSISTANT

The Right Time to Outsource to a Wedding Virtual Assistant

The Right Time to Outsource to a Wedding Virtual Assistant

You are a busy wedding creative who has been handling every piece behind and in front of the scenes since day one. It may have been doable at the beginning but now that your business is rockin’, you need some extra hands. You may have recently decided that it is time to outsource to a virtual assistant. Maybe you have been searching for one for a while but having trouble finding one. Whatever the case may be, this is a huge step in your business and I am so proud of you!

Hiring a wedding virtual assistant is a large investment and should not be taken lightly. Once you have gotten to a spot, mentally, where you are comfortable in handing certain tasks and responsibilities over along with being able to afford it…. it is the perfect time to hire help. Here are important steps when you are searching for a wedding virtual assistant:

Important Things to Keep in Mind

When hiring a virtual assistant for your wedding business, please remember:

+ You are hiring them as a independent contractor, not an employee. They will set their own monthly rates, hours and boundaries.

+ They will already have the knowledge, tools and experience prior to working with you.

+ No matter who you choose and how experienced they are, it will take time for them to learn your business, for you to see results and for you to build a relationship.

When is a good time to find a wedding virtual assistant?

As mentioned at the beginning, hiring a wedding virtual assistant is a large investment. You should only do it when you are mentally and financially ready. We all know the wedding industry has peak seasons and very slow seasons which can make this investment even more scary.

I highly recommend hiring a VA before peak season hits so they are well established in your business and already handling most of the backend tasks so you can focus on your weddings and sessions. You can still absolutely hire a VA during a peak season but the thought of it may be too overwhelming.

You may realize you are just running out of time every damn day and galleries are being delivered late, inquiries are responded to weeks later or you are having trouble keeping your calendar straight. This means you need help, girl!

So, how do you find a wedding Virtual Assistant?

I highly recommend asking other vendors if they have a virtual assistant or know of one. Most of my clients are actually referrals from a close knit photography group and I love it!

Another way wedding creatives have found me is from searching Wedding Virtual Assistant or Virtual Assistant for Wedding Creatives on Instagram. You can then scroll through each profile to learn about them, their services and find their website link. Take time in viewing their stories and reading their post!

But don’t stop there!

Make sure you set up one or two calls with them to have the chance to ask them questions. There have been many times where I instantly connected with a wedding photographer and they knew they wanted to sign on with me. We shared the same values, they liked how I communication daily through text or Voxer (walkie talkie app) or they were also a mama and loved the fact we could bond and grow together in that way. I have also had calls with wedding creatives who we didn’t click very well or we learned what I offered was not what they needed at the time. Calls are VERY important!

After you speak with a few virtual assistants (yes, talk with maybe three or four) and it is time to make a decision… I will always say “Go with your gut”, make sure to connect with who I am working with. I want you to be able to trust me, come to me for advice or feel comfortable enough to tell me when I need to adjust something. That is very important to me.

Questions to think about asking virtual assistants

Here are a few important questions that come to mind to hopefully help you narrow down your options:

+ How do you communicate with your clients and how often?

+ How many clients do you have and do you have a max?

+ Are you hourly based or packaged based?

+ Do you time block per client or per tasks?

+ Does your contract have a minimum commitment requirement?

+ Can I adjust our package once we sign on?

+ What services do you offer and why do you offer those?

+ If you talk with my clients, do you personalize your responses or only use a template?

I hope this has helped you! I do want to say again, I am so proud of you wanting to outsource. Please do the necessary research and once you do, make the best decision that best fits what you and your business is needing. If you are interested in setting up a call with me, I’d be happy to! Please fill out my contact form on my website HERE.

Steps for Hiring a Wedding Virtual Assistant

Steps for Hiring a Wedding Virtual Assistant

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